WELCOME TO THE EXHIBITOR MANUAL FOR ADM CONGRESS 2025
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Event Delivery Coordinator Summer Lang
E: [email protected] T: 02 9080 4339
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
The exhibition will be open throughout the 1-day conference. For the full agenda and networking break times, please Click Here.
Tuesday 18 February 2025
4:00pm – 5:00pm
or
Wednesday 19 February 2025
7:00am – 8:00am
Please note an Informa staff member will be there during these times.
Wednesday 19 February
9:00am – 4:00pm
*** This may be subject to change. You will be sent final confirmed timings closer to the event.
Wednesday 19 February
From 3:40pm (after afternoon tea)
All exhibitors will need to be completely packed up and out of the exhibitions space by 5pm on 19/02/2025 .
Hyatt Hotel Canberra
120 Commonwealth Avenue
Yarralumla , ACT , 2600
Ph: (02) 6270 1234
Exhibition Room: The Gallery
Conference Room: Federation Ballroom
Accommodation is not included in your package. All attendees are required to book their own accommodation individually. Please Click Here for further information.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly:
Mo Wannaphan (Event Executive),
E: [email protected]
P: 0400 541 619
To view the Emergency Procedures for Hyatt Hotel Canberra please click here.
ADM CONGRESS 2025 will be set up with tabletop exhibition stands for 2025. Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your allocated space.
The following are provided for all stands free of charge:
1 x Trestle Table
2 x Chairs
1x Power Supply
All adapters and extension cables must be provided by the exhibitor. Informa/ Hyatt Hotel Canberra will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in and understand that if their items are not tagged and tested then penalties from the venue may apply.
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the venue no earlier than Sunday, 16 February 2025
Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.
All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Thursday, 20 February 2025. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.
Loading dock, Kaye Street
Yarralumla, ACT , 2600
Loading dock deliveries only accepted Monday to Friday 08:30am – 4:30pm.
Items can be delivered up to 48 hours prior to any event and must be collected withing 24 hours of the event conclusion. Any items not collected within five business days will be disposed of by the venue.
All items must use the dedicated delivery label provided to you from Informa as it diplays the event name, dates and location within the hotel. Items not displaying the correct delivery label are at risk of being lost within the hotel complex.
Deadline to submit all passes – Wednesday, 29 January 2025
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Summer Lang ([email protected])
Delegate passes are for the conference with access to the exhibition hall and conference sessions. Exhibitor passes are for the exhibition hall.
Summer Lang will be in touch with the registration form.
Please click here to review Informa Connects events attendance code of conduct.
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five-year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our events.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably – https://www.informa.com.au/exhibitor-sustainability-initiatives/
SPAM WARNING
List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS:
Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your business and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.