WELCOME TO THE EXHIBITION MANUAL FOR ADM DEFENCE ESTATE & BASE SERVICES SUMMIT 2021
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Operations Coordinator – Briana Garbutt
E: firstname.lastname@example.org T: +61 2 9080 4340
Please ensure you read each section carefully and meet the required deadlines.
We look forward to working with you in making this a successful event!
- Pass registration by Monday 22nd Novemeber
(Registration form will be sent to you directly.)
- Public Liability Insurance Monday 22nd Novemeber
Please send details to Briana Garbutt
YOUR LOGO & PROFILE
If you have not already sent us your logo and company profile please provide the following:
- EPS company logo – ASAP
- PDF Digital Company Profile/brochure by Monday 22nd Novemeber
Please submit your company profile to Briana Garbutt by return.
Informa will be in contact directly to organise the Delegate/Exhibitor registrations which were included in your contract.
If you wish to order additional exhibitor or delegate passes, please contact Briana Garbutt directly.
Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your 3m x 2m space.
The following are provided for all stands free of charge:
1 x trestle table
2 x chairs
1 x power supply
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in.
Please be advised that you are responsible for ensuring that any equipment or materials brought by yourselves are covered by your own insurance. You should have Public Liability Insurance** to cover your attendance at the event.
**It is an Informa Group policy that all exhibitors provide their own Public Liability Insurance for a minimum of AUD $10 million, valid for the event duration. If an exhibitor is unable to provide their own, they can purchase temporary cover under Informa Australia for the duration of the event, at a cost of AUD $200 + GST.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Sheree Kahlefeldt
The floor plan will be sent to you in due course.
EXHIBITION SET UP & BREAKDOWN TIMES
Exhibition Bump In*
From 7:00am – 7:45am on Monday 13th December 2021
Exhibition Bump Out*
After Afternoon Tea (timing TBC) on Monday 13th December
ALL EXHIBITORS WILL NEED TO BE PACKED UP AND OUT OF THE EXHIBITON ROOM BY 6PM ON Monday 13th December
*Please note that these times may change, you will be informed closer to the event if this is the case.
VENUE & DELIVERIES
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the hotel no earlier than Thursday 9th December.
Please use the delivery label for ALL items being delivered – items not labelled correctly are likely to go missing!
All goods must be covered by proper customs documents – please mention it is a temporary exportation in order to avoid paying more taxes than expected. The hotel will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for all items to be picked up post event – they must be collected by COB Monday 13th Dec. Items left after this time will be disposed of. You are required to book a courier and ensure all items are clearly labelled with your company name and the return address using the Post Event Label HERE.
ADDITIONAL SPONSORED ITEMS
If you are sponsoring any additional items such as bags, lanyards, or any other items, Briana Garbutt will be in contact with you directly.
Full vaccination against Covid-19 is required for all in-person attendees.
To ensure the maximum safety of our audiences, Informa requires all in-person participants (speakers, delegates, partners, sponsors, exhibitors, suppliers) to have received two (2) doses of a Covid-19 vaccine to gain access to the physical event. For those unvaccinated or partially vaccinated, we encourage you to participate in the event virtually.
This is an important measure to keep our community members safe who have not yet been able to get vaccinated or who are unable to get vaccinated. We hope it will also help infuse confidence and alleviate concerns that some may still have about attending an event in person.
To review Informa’s Health & Safety visit our website here.
SPAM WARNING: List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS: Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your busines and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.