WELCOME TO THE EXHIBITOR MANUAL FOR ADM NORTHERN AUSTRALIAN DEFENCE SUMMIT
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Event Delivery Manager Gemma Reynolds
E: [email protected] T: 02 9080 4392
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
The exhibition will be open throughout the 1-day conference. For the full agenda and networking break times, please Click Here.
Tuesday 28 April 2026
7:00am – 8:00am
Please note an Informa staff member will be there during these times.
Tuesday 28 April 2026
8:00am – 3:30pm
*** This may be subject to change. You will be sent final confirmed timings closer to the event.
Wednesday, 29 April 2026
From 4:00pm (after afternoon tea)
All exhibitors will need to be completely packed up and out of the exhibition space by 6pm on 29-Apr-26
Darwin Convention Centre
Stokes Hill Rd , Darwin , NT , 0800
Ph: 08 8923 9000
Exhibition Room: Hall 1
Conference Room: Auditorium 2
Accommodation is not included in your package. All attendees are required to book their own accommodation individually. Please Click Here for further information.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly. Keely Hutton – [email protected]
ADM NORTHERN AUSTRALIAN DEFENCE SUMMIT will be set up with tabletop exhibition stands for 2026. Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your allocated space.
The following are provided for all stands free of charge:
1 x Trestle Table
2 x Chairs
1x Power Supply
All adapters and extension cables must be provided by the exhibitor. Informa/ Darwin Convention Centre will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in and understand that if their items are not tagged and tested then penalties from the venue may apply.
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the venue no earlier than Thursday, 23 April 2026.
Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.
All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Thursday, 30 April 2026. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of.
Loading Dock
Darwin Convention Centre
10 Stokes Hill Road Darwin NT 0800
Telephone: +61 8 8923 9000
Please email completed form to along with the full list of contents being delivered to [email protected] and ensure this is attached to your freight. Should your freight need specific storage requirements, please state on the delivery and in the email.
No goods will be accepted before 14 days prior to event.
All freight to be shipped from the Convention Centre after the event needs to be collected within 3 business days after the event. If freight is not collected within 3 business days, an additional storage fee of $150 per day will be charged on the Exhibitor.
All goods are to be delivered between 08:30 and 17:30 weekdays.
Deadline to submit all passes – Tuesday, 7 April 2026
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Gemma Reynolds ([email protected])
Delegate passes are for the conference with access to the exhibition hall and conference sessions. Exhibitor passes are for the exhibition hall.
Gemma Reynolds will be in touch with the registration form.
Please click here to review Informa Connects events attendance code of conduct.
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five-year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our events.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably – https://www.informa.com.au/exhibitor-sustainability-initiatives/
SPAM WARNING
List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS:
Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your business and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.